Personalization of the payroll plan with fully configurable headings.
Possible use of Excel® type calculation formulas in the payroll fields.
Payroll items memorized by business specificities in the Company.
Pre-parameterized payroll models for certain trades.
Software 100% in SaaS mode
Thanks to SaaS (Software As A Service) you have no installation to perform, no updates to deploy, no servers to maintain and monopolize. Payroll Mauritius is truly in the 21st century by offering access to a payroll functional that is undoubtedly the most complete and accessible on the Mauritian market, and all this, simply via a simple Internet access.
Whether you are in the office, at home, travelling abroad or on holiday, your payroll system is 100% accessible without additional settings from any of your peripherals (laptop, tablet, mobile): you keep your hands always and everywhere!
In addition, Payroll Mauritius' invoicing system no longer involves paying a significant amount of money to purchase a license as from other suppliers did. Because that didn't work without mandatory annual maintenance, this kind of paying license is not useful to you and is of little/no use in the continued operation of Payroll.
Here again with Payroll Mauritius, modernity is here to stay; the rate is simply per consumption based on a simple and understandable unit of measurement: the number of employees you have entered into the system!
So SaaS is still a real asset of your management with an all-inclusive and well understood service!
Fully trilingual software
Because Payroll Mauritius is a software designed and developed by Mauritian teams and in Mauritius, and is not a software imported and/or adapted from abroad on the one hand, and on the other hand that our teams are committed to providing you with a personalized and adapted functional for everyone, Payroll Mauritius is the only payroll software in the world to offer Mauritian companies access to its functionalities in the 3 (main) languages of Mauritius: English, French and Kreol Maurisien.
Thus, depending on the linguistic facilities of the Employee up to the HR Manager, everyone is able to choose in which language they wish to interact with the system.
With Payroll Mauritius understand and be understood: isn't it above all the right understanding that all resources are first and foremost human!
Understanding your organization is the guarantee of a tool adapted to your needs, and not the obligation to adapt your organization to the tool as it may be the case with other tools! With Payroll Mauritius, the company structure is taken into account for each step of the system's use.
Definition of departments and services (and/or sub-services) the components, description of multiple geographical sites (if necessary) thus allow filtered access to all or part of the functionalities: validation of the global payroll or for a department (or a service), validation of leave requests by a global HR manager or by a department or service manager, tables and statistics by department and/or service: we understood you!
The guarantee of a fully remote system on the Internet is to guarantee you a security equivalent (or even superior) to what you would have if the said system were locally hosted in your company.
With Payroll Mauritius, all access to the system is in https (you know, the system on the internet when you pay on the internet with your credit card) guaranteeing enhanced security.
The access system is controlled with an anti robot device that cancels any attempts to crack your access by brute force.
You can decide to secure your access (username & password) by using a 2nd authentication key in 2 steps. This 2nd key is different and is automatically regenerated every 30 seconds. It will be given to you by your mobile phone once Google Authentificator is installed on Android or iOS.
In addition, if necessary, all accesses are tracked, allowing you to track back to the source of any unauthorized intrusion (or attempt).
Your connection is automatically deactivated after a few minutes of non-use, ensuring that, even if you forget, sensitive confidential data will not be seen "behind the scenes" by another unauthorized person.
Finally, all databases are fully encrypted with 128-bit encryption, making your data virtually unbreakable. They are automatically duplicated over 7 sliding days at our host and daily on another site kept secret in Mauritius (in its encrypted form and therefore unusable by a third party).
In addition, we have listed Google® as our trusted third party hosting provider. Rich in experience in managing more than a million servers worldwide, with some of the best system engineers on the planet, working daily to eliminate the risks of viruses and hackers, hosting your data in secret and replicated data centers worldwide, resistant to seismic, nuclear and civil war risks...
So just ask yourself the question: is your current system that you think is safe in your company is.... so secure?
The guarantee of a fully remote system on the Internet is to guarantee you an accessibility equivalent (or even superior) to what you would have if the said system were locally hosted in your company.
The "natural" fear of not being able to access your payroll data (which is sensitive data) at the end of the month is legitimate.
That's why Payroll Mauritius has taken the necessary steps to eliminate this risk of unavailability: ask yourself if once in your life you wanted to access Google® and were told that the service was not available...
Billions of accesses per day, worldwide, at any time of the day or night with response times of less than a second: this is the user promise of Google® and it is on this same technical basis that Payroll Mauritius is hosted by this major player in the global market that manages more than one million servers around the world.
Another legitimate concern would be a lack of Internet access in Mauritius. Be aware that now with the multiplication of submarine fiber cables (SAFE, LION, LION2, IOX, MARS...) the risk of digital desert in Mauritius is now behind us.
Thus, it is not wrong to think that Payroll Mauritius will be able to offer you an accessibility that is probably much better than your current local system (available only during your Company's opening hours, on site; or through an Excel sheet that is not without risk (an Excel password cracked in.... a few seconds...)).
A tool, whatever it may be, must bring you the promise for which it was designed.
However, it can happen that some tools are so complex (poorly/unadapted user interface, aging, long and complex settings, help and faulty assistance) that their functional richness becomes a guarantee of degraded use, reserved for "specialists".
Payroll Mauritius has decided to deliver a functionally rich tool to you while making it available in the simplest and most intuitive way possible: it is the guarantee of a rapid implementation and appropriation within your Company!
Payroll Mauritius is basically delivered with about ten "standard" reports: List of employees, Payroll Book of the month, Leave statement, Variance and comparisons of payrolls and employee and employer costs over to 12 months, etc...
If you had any other specific reporting or data extraction needs, they can be easily supported thanks to the report generator integrated in the tool.
You can then simply set up your own reports, which will then be saved and made available on the Payroll Mauritius interface. These are then natively restored and formatted in an Excel® format ready for you to use.
Export - Data export in CSV format (or Excel®)
Because a spreadsheet remains a great way to process and organize the presentation of your data, almost all the information entered in Payroll Mauritius can be exported in CSV or Excel® format.
As well as the personal data of the Employees' records, the contents of the pay slips but also any Report that you create thanks to the report generator, you are autonomous to extract this information for the purpose of your choice (reprocessing, archiving, change to another software...).
This feature guarantees you that you will never be "trapped" in software or a supplier: no obligation to subscribe for a compulsory period of time and return your data at your request 24/7, it is the assurance of your freedom and Payroll Mauritius' commitment to do everything possible to satisfy you!
Connection (with time clock)
Payroll Mauritius is a tool that, thanks to the Internet and the Cloud, has definitely opted for instant management of payroll events.
Thus, unlike other systems, Payroll Mauritius is able to synchronize employee inputs and outputs in real time, directly on employee timesheets using approved card terminals (biometric or magnetic card).
No more export / import to do from one system to another: in real time you can see the delays and overtime of all Employees, allowing you to truly manage the Company's workforce.
If, of course, you already have your own terminals, the data can of course simply be exported and imported into the timesheets.
Payroll Mauritius is undoubtedly one of the very first software in the world to integrate Artificial Intelligence into its tool. In order to make it easier for you to use your payroll software, AI primitives are gradually being integrated into several sections of the tool.
Thanks to Payroll Mauritius, changing payroll software is finally easy!
As it is possible to transfer the history of past bulletins to another software (or Excel®) (CSV or Excel® export), you can reintegrate them into Payroll Mauritius from the date of your choice, ideally either from 1 January (in order to have the Certificate Of Emolument fully updated) or from 1 July to take into account the calculation of each Employee's PAYE.
As a result, your payroll history is now accessible from anywhere and stored in a centralized and protected system.
Multi-tenant access (Group portal, accountant)
If you are managing payroll for several companies, Payroll Mauritius is able to implement a "portal" that allows you unified access (single URL) for all your companies.
A subdomain (my_company_name.payrollmauritius.com) can also be made available to you, avoiding you to connect via the Payroll Mauritius site, thus arriving directly on an authentication window (login).
With precise rights management, you will no longer have to re-identify yourself when you switch from one company to another. Convenient since your subscriptions can also be grouped together for a single invoice if you wish.
Management of access rights
Thanks to a very detailed management of each of the software's options and functions (more than 30), they can be authorized or not individually for each profile you create in Payroll Mauritius.
Thus, for a given access, depending on the open rights of the profile, the user concerned may only see the authorized functional. It is both easier to learn and more secure.
There is no limit to the number of employees you can manage in Payroll Mauritius. There is also no break when you switch from one rate band to another (as a reminder, Payroll Mauritius is invoiced through a system of number of employees bands): you are never blocked and can create as many employees as you want, even if you exceed your current rate band!
Id Card Flashing
Concrete illustration of the AI (Artificial Intelligence) embedded in Payroll Mauritius. Use your mobile phone by flashing the QR Code that is presented to you when creating an Employee in Payroll Mauritius and then take a picture of the Employee's ID card (new Mauritian card only) to be created - click - that's it, the employee is created directly in the system, his ID photo is automatically inserted and his data captured !
Payroll Mauritius is able to adapt to your other management systems in place.
Thus the system allows you to import data at different places: whether in the integration of employee data, the import of an EDF file, the integration of input/output data in time sheets, an other scoring system, or a leave management or bonus calculation software, or simply Excel®, you can easily interface Payroll Mauritius without having to re-enter your data!
In addition to managing the payroll of Employees, Payroll Mauritius is able to generate the native format files necessary for the declaration of tax and social data.
Thus, you can use the "paper" format, Payroll Mauritius then edits the legal standard forms (MRA, NPF/NSF) which are then automatically filled in with the data calculated by the System.
But you can also opt for dematerialised declarations. Thus, whether you have chosen the MNS system, or the PACO system of the MRA (free online), Payroll Mauritius automatically generates the expected format with the calculated data. This is still time saved in your payroll management!
By providing a secure online space for storing, filing, searching and retrieving the files you want to keep (up to 5 MB per employee, represented between 10 and 20 documents depending on the quality of scanning performed), Payroll Mauritius allows you to have them available from anywhere and at any time. Thus you can have access to employment contracts, EDF documents, mileage or vehicle documents, or any documents proving the identity of the Company or Employees with a simple click!
Month / fortnight / week
You can generate as many pay slips as you wish per Employee (as a reminder, Payroll Mauritius invoicing is only per employee group and not on the number of pay slips issued).
Thus you can have both monthly Employees in the system, but also workers paid by the fortnight, by the week and why by the day: you then define yourself the periodicity of the payroll for them!
Absence / leave management
Payroll Mauritius provides you with a timesheet system that allows you, per employee, to record absences and holidays.
By managing legal absences (local, sick), but also by setting up any type of additional leave of your choice, by employee profile, the calculation of the variable elements of the payroll is then fully automated.
Untaken leave is reportable or not, and you define whether cumulative delays impact leave or cause payroll deduction.
At the Employee's choice, you can define in Payroll Mauritius that the payment of salaries is automatically distributed (fixed sum or percentage) to one or more bank accounts belonging to the Employee. In this way, you automatically meet the expressed needs of Employees who wish to fund their accounts in a differentiated way (for a loan, savings or any other need); these accounts can be automatically managed in foreign currencies (EUR, USD, GBP, CAN, JPY, ZAR, etc.).
You can also define several bank accounts at Company level and thus decide from which account social security and tax deductions as well as salary payments will be deducted.
In order to take into account the specificities of certain employees (expatriates) or also the management of the Company's accounts, which may have accounts in foreign currencies, Payroll Mauritius automatically manages foreign currencies, with an exchange rate taken in real time on a daily basis on the Bank of Mauritius: EUR (Europe), USD (USA), GBP (Great Britain), ZAR (South Africa), CHF (Switzerland), JPY (Japan), CAN (Canada), AUD (Australia), SGD (Singapore), NZD (New Zealand).
Thus, the reference amounts in Mauritian rupees (MUR) are automatically converted into the desired currency.
Because the Employees' lives are largely those of the Company where they work, their requests may, if desired, lead to granting a loan (over several months) or an advance (over one month) of salary to one or more employees.
Payroll Mauritius then automatically manages the corresponding payroll deductions (you decide whether or not to charge interest) until the loan is repaid in full.
Several loans for one Employee can be managed at the same time.
Payroll Mauritius allows you to set up an infinite number of calendars, which you can then assign to the Employee. These calendars define the working days, public holidays and normal working hours, per day, but also the conditions for calculating overtime or late working hours, meal times and the options for managing these hours in payroll (paid overtime x1.5, x2, x3... or deductions, minimum time before triggering etc...).
A calendar can contain several shifts, so that variable schedules are managed in this way.
The system automatically proposes the corresponding shift according to the input and output times entered either automatically by a real time clock or by entering or importing a file into the timesheets.
Thanks to these real-time wizards, payroll is constantly updated. A simple calculation launch allows you to visualize for the entire Company, for a department or service or simply for an Employee, what will be the pay of the month.
The taking into account of absences, possible overtime according to your own allocation rules, is automatically taken into account.
You can then edit a monthly payroll forecast statement for the Management, or more simply and thanks to the power of the Cloud, have the Management validate in real time the monthly payroll "online" thanks to a privileged access in the integrated validation workflow (optional).
Less than one second per employee is the time required for Payroll Mauritius to calculate all payroll elements, ballots, tax (MRA) and social (NPS/NSF) returns, update paid holidays, prepare bank files for transfers for organizations and employees and update all printable management reports. In addition, the software is optimized to offer maximum fluidity on the web, so that it behaves as quickly as a software installed "classically" on your computer.
Simple, fast and efficient !
By presenting, on option, the salary calculation elements of the previous month compared to the current month, you can view in real time the differences for each of the pay items on a statement.
You can define alerts by indicating a growth rate of a payroll item that would seem abnormal and deserves your attention.
A printable report of all "alert" Employees is then proposed to guide your surveys in order to look for possible input errors.
Personalization (newsletter, logo)
Because your habits are the DNA of your Company, you will find in Payroll Mauritius different models of pay slips that adapt to what you used to give to your Employees.
These present the simple calculation or, at your choice, the calculation with the employer's and employee's share in an educational concern for the Employee (its real cost).
Personalized with your company's logo, they give your company an integrated and modern image of its human resources management.
Different levels of the Company's contacts may be involved in a payroll process. From time entry (or real-time import or synchronization), calculation, validation of overtime up to validation of payroll or payments to be made.
Payroll Mauritius propose, si souhaité, un workflow d'avancement et de validation de la paie, paramétrable, pour valider chacune de ces étapes entre les différents intervenants de la Société.Payroll Mauritius offers, if desired, a customizable payroll progress and validation workflow to validate each of these steps between the Company's various stakeholders.
With configurable access rights, you can be sure that each interlocutor performs and only performs the task assigned to them.
Of course, if one and the same person does the whole process, you can decide not to implement the workflow: you are the one who runs your Payroll Mauritius software.
Payment of wages and salaries
You can choose to pay salaries by any means of payment. Nevertheless, if you decide to pay by bank transfer, Payroll Mauritius automatically generates the file to the specific banking standard of the main Mauritian banks accepting dematerialized files.
All you have to do is send it by the appropriate support (mail, internet banking). That's it, payments are being made!